PRIVACY STATEMENT My MerIT

Who are we?

The www.mymerit.net website is operated and controlled by Gateway Shared Services (“Gateway”, “we” or “us”), a public sector, not for profit consortium of ten local authorities, hosted by Glasgow City Council at Castlemilk High School, 223 Castlemilk Drive, Glasgow, G45 9JY.We can be contacted by post at this address, by email at ceg.org.uk , or by telephone on 0141 270 6110.

Glasgow City Council is a local authority established under the Local Government etc. (Scotland) Act 1994. Its head office is located at City Chambers, George Square, Glasgow G2 1DU, United Kingdom. You can contact our Data Protection Officer by post at this address, by email, or by telephone on 0141 287 1055.

We provide this service to your School and Local Authority and are a data processor of personal information (information related to identifiable living individuals) collected or obtained by or through this website on behalf of these Local Authorities who are the data controllers.

What is the legal basis for using your information?

We provide these services on behalf of your Local Authority as part of their statutory function.

Processing your personal information is necessary for us to provide the service, and for the local authority to comply with its legal duty. We would not be able to provide the service to you without your personal information.

Why do we need your personal information and what do we do with it?

You give us your personal information, or your Local Authority provides it to us, to provide you with a secure online space for recording and reviewing your personal achievements and other associated documents, for example your CV and personal profile.

We collect personal information about you:

  1. When your school shares this information with us, for example by securely uploading a pupil data file to My MerIT.
  2. When you give it to us directly.
  3. When you visit our website, but only to log the computer network’s IP address and collect session information such as the duration of the visit and type of browser used. This is recognised by the web server and is used for administration purposes and to provide statistics which we use to evaluate use of the site.

Personal Data provided by you, or your school, on the Website will be used, in particular, for the following reasons:

  • To enable you to create and store a record of your personal achievements
  • Internal record keeping.
  • To assist us in improving our services.
  • To enable us (or your teachers) periodically to contact you to invite you to take part in evaluation surveys or activities associated with your use of MerIT.
  • To enable your school and teachers to view and comment on your work and achievements so that they can support your personal and career development.
  • To ensure that you are complying with the Terms and Conditions of Use for the MerIT Website and My MerIT.

Individual personal profiles and other documents or files generated or stored on the website will be monitored by Gateway to ensure that such materials are appropriate to the personal and career development aims of the website. By inputting or uploading information on MerIT you are agreeing to such monitoring. If you do not wish this information to be monitored please do not input it on MerIT

What personal information do we use?

We may collect, store and otherwise process the following kinds of information:-

  • SEEMIS ID
  • First Name
  • Last Name
  • Gender
  • Date of Birth
  • Class
  • Photographs/ Videos
  • Any documents uploaded by you or your school containing personal information e.g. certificate of achievement

Any personal data collected through this website will be treated as confidential.

Who do we share your information with?

The following people and organisations will be provided with access to individual MerIT files, and any other documentation generated through use of the on-line site, in order that those individuals can support your personal and career development. Relevant people and organisations will include:

  • Teachers employed by your school.
  • Staff employed by Gateway Shared Services

We do not share, sell or rent your personal information to third parties for marketing purposes.

How long do we keep your information for?

We only keep your personal information for the minimum period amount of time necessary. Sometimes this time period is set out in the law, but in most cases it is based on the business need

Your rights under data protection law
  • access to your information – You have the right to request a copy of the personal information that we hold about you.
  • correcting your information – We want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
  • deletion of your information – You have the right to ask us to delete your personal information where:
    1. You think that we no longer need to hold the information for the purposes for which it was originally obtained.
    2. You have a genuine objection to our use of your personal information – see Objecting to how we may use your information below.
    3. Our use of your personal information is contrary to law or our other other legal obligations.

Objecting to how we may use your information - You have the right at any time to tell us to stop using your personal information for direct marketing purposes.

Restricting how we may use your informationn – In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Please contact us as stated above if you wish to exercise any of these rights.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on line.

Other Websites

This privacy policy only covers the My MerIT website www.mymerit.net. Links within this site to other websites are not covered by this policy and individuals should check the terms of the privacy policy of those other sites.

-----------------------------------------------------------------

USE OF COOKIES BY MERIT

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We do not use cookies to store personal information. The table below explains the cookies we use and why.

Cookie Name  Description
.ASPXANONYMOUS

This cookie is essential for the website to operate and is set upon your arrival on the MerIT site. The cookie is deleted when you close the browser or logout of MerIT.

__RequestVerificationToken_Lw__

This cookie is essential for the website to operate and is set upon your arrival on the MerIT site. The cookie is deleted when you close the browser or logout of MerIT.

MyMerIT

This cookie is essential for the website to operate and is set when you login to the MerIT site. The cookie is deleted when you close the browser or logout of MerIT.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Complaints

We aim to directly resolve all complaints about how we handle personal information. If your complaint is about how we have handled your personal information, you can contact the Council’s Data Protection Officer by email at dataprotection@glasgow.gov.uk or by phone on 0141 287 1055.

However, you also have the right to lodge a complaint with the Information Commissioner's Office, who can be contacted by post at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745 or Visit their website for more information at ico.org.uk

Please note if your complaint is not about a data protection matter or concerns the handling of personal information please contact us using the complaints procedures in place at www.glasgow.gov.uk/complaints.

More information

For more details on how we process your personal information visit www.glasgow.gov.uk/privacy. If you do not have access to the internet you can contact us via telephone to request hard copies of our documents.

x

Successful Learner

with:
and able to:

Confident Individual

with:
and able to:

Responsible Citizen

with:
and able to:

Effective Contributor

with:
and able to:

Curricular Areas

Definition

What you achieve and learn in the eight curriculum areas, or any subject in these areas. The curriculum areas are:

Usually, each area is made up of a group of related subjects. For example, Art, Dance, Drama and Music are all subjects in Expressive Arts.

Examples:

Your achievement might be:

School Ethos

Definition

What you achieve and learn by making a contribution to the ethos and life of the school as a community.

This includes:
Examples:

Across the curriculum

Definition

This is called 'interdisciplinary learning'. It’s about making connections between different areas of learning.

It includes what you achieve and learn by working on topics or projects that involve different areas of the curriculum.

This helps you to make connections between different areas of learning.

Examples:

Personal achievement

Definition

What you achieve and learn as a result of the many other opportunities you have in school for 'personal achievement'. These are usually activities that develop your self-awareness, confidence, strengths and talents.

Examples